Lexmark Secure Content Monitor
Keeping confidential information secure within an Organisation isn’t as easy as it seems. Even if you monitor your electronic communications, you’re likely to have a lot of unsecured papers floating around—which unfortunately, can lead to serious information leaks.
It happens quickly. Like when an assistant accidentally leaves the blueprint for a top-secret design on top of a multifunction device. When an employee steals trade secrets and sells them to a major competitor. Or when a sales associate carelessly scans a confidential client list before leaving the company. Over time, these leaks dissolve your security, endangering your productivity, profits and reputation.
The Lexmark Secure Content Monitor Solution can help. It audits and monitors all the data that passes through a Lexmark output device—and uses optical character recognition (OCR) to perform full text and attribute searches of the content.
Not only can you see the digital image of every document that’s printed, copied, scanned or faxed, you can also set up Discovery Alerts to automatically notify you when key words or phrases are found. By taking action to prevent leaks before they happen, you can keep sensitive documents safe, secure and in the right hands—protecting your business and your peace of mind.
Lexmark Secure Content Monitor Advantages
Identify potential threats. Prevent paper leaks.
Lexmark Secure Content Monitor provides full-text and attribute search capabilities that are supported in multiple languages. This solution lets you see every document
that’s printed, copied, scanned or faxed through an output device. Plus, it lets you
set up Discovery Alerts to continuously search all of the content and it notifies authorized users when key words or phrases are found.
Increase compliance. Reduce costs.
With this solution’s comprehensive auditing and account capabilities, you can
ensure that you’re in compliance with the latest industry and government regulations.
Lexmark Secure Content Monitor reduces the risk of exposing classified information, plus it automates the process of investigating security breaches. So not only does it help put an end to paper leaks, it saves time and money, too.
Here’s an example of how Lexmark Secure Content Monitor can safeguard your
company’s confidential information:
Monitor Documents
As the head of security for a large enterprise, Mike oversees hundreds of thousands of paper and digital documents. With Lexmark Secure Content Monitor, he can easily keep track of the company’s most sensitive data.
Extract Content
Mike can easily search all of the content and metadata in the system. Here’s how it works: The ECM system collects a digital image of the document and performs optical character recognition (OCR). Then, our solution automatically extracts
the metadata and content from each job, including user ID, device ID, date, time and other transaction details.
Discover leaks
Mike can spot information leaks in minutes or seconds—instead of days or weeks by searching for specific content that’s subject to unauthorized distribution. He can search by device, user, transaction type, location, full text or key word, and receive a complete list of content that matches his criteria.
Secure Information
Mike secures confidential information by setting up Discovery Alerts that will automatically warn him of any potential leaks as soon as key words or phrases are found. He also has single-click access to all of the digital document images and metadata for efficient retrieval.
